Correspondence Tracking System

Correspondence Tracking SystemCloud Based Letters Automation & Tracking System with Approval

Correspondence Tracking System manages all Official correspondences relating to a whole organization or tracks correspondence for specific projects. Correspondence Tracking System is an online QR Code-based tracking system which is already  implemented in  one of Sindh Government Project – supported by World Bank  to create, authorize, track and monitor official correspondences.

This Cloud Based system enables the Project Director to oversee all departments issued letters and approvals based on QR-Code.
Automation of Letter Issuance and Approval process will help all the departments to track and retrieve the Letters anytime.

Successfully Running in one of Sindh Govt. Project – supported by World Bank

Salient facts;

  • Process Efficiency
  • On-Time Approval
  • Compliance Fulfilment
  • Centralized System
  • Letters Cloud Backup
  • Time & Cost Saving

CONFIGURATION

  • Users Setup
  • User Roles Setup
  • Projects Setup
  • Departments Setup
  • Signatures Setup

ADMINISTRATION

Admin will have the full access of Cloud based  Correspondence Tracking System and this Module shall have  following features:

  • Admin will be managing each and everything.
  • Will Create Users and assign Roles
  • Will Create Departments
  • Will Approve / Disapprove Letters
  • Will check Letters Trail

DATA MANAGEMENT

This Module will be consist of following features:

  • Letters Creation
  • Tracking Number (Ref Number Auto generation based on Departments)
  • Director Approval
  • QR-Code Generation
  • Auto Signatures
  • Letters Printing/Downloading (Only Directors Approved Letters can be print/download)
  • Response Letter uploading

REPORTING

This module will monitor the real time progress on key areas of the Application. This module will also allow an authorized user to search, view and generate various kind of predefined reports for monitoring purposes

  • Letter Searching
  • Department wise
  • Tracking number wise
  • Project Wise
  • Date Wise

System Screenshots

DASHBOARD

This module will monitor the real time progress on key areas of the Application. This module will also allow an authorized user to search, view and generate various data.

  • Centralized Dashboard
  • Pending Approvals
  • All Letters (Department Wise)
  • Unapproved Letters
  • Efficiency Tracking